Computerized Grading System ( Final). 1. Computerized Grading System for Metropolitan Academy of Manila Christelle Joy Barreno, Amanda Arevalo, Anderson Emmanuel Abundo, and Chriselle Laput. Type text Page 1 1.0 Introduction People nowadays are living in an information age dependent upon digital Information. Digital information is electronic information,the result of computer processing.
Every type of job relies upon getting information, using it, managing it, and relaying information to others. Computers enable the efficient processing and storage of information. A grading system plays a key role in the management system of any school. But, such systems do not often relate expectations, outcomes, and performance.
As each student desires to achieve a good score for each assignment, exam, project and/or report, the whole process adds heavy workload for teachers inorder to make their evaluation fair, comprehensive, and accurate. From the faculty perspective, these are necessary to avoid disagreement from students and parents. A computerized grading system is a highly desirable addition totheeducationaltool-kit,particularlywhenit can provide less effort and a more effective and timely outcome. Grading systems are designed to provide incentives for achievement and assist in identifying problem areas of a student. It is the most commonly used means of analyzing student performance, talents and skills. Students’ grades are vital information needed in advancing to the next grade/year level and its accuracy is very important. Many teachers feel that the time they take in recording and computing for the grades of their students is time that could be better spent elsewhere, like preparing lessons, researching or meeting with their students.
With the advent of computer technology, more and more schools are taking advantage of a variety of grading systems available both off-line and online that can help save time on administrative tasks and give teachers more time to attend to other important functions. However, a greater majority, especially small schools, government. Type text Page 2 schools, and schools in remote areas, still utilize the manual method of recording and computing for the grades of the students.
The proponents of this study wish to reduce the workload of teachers by eliminating the need for manual computation and recording of each grade. The common problems encountered in manual recording and computations are error- and file-handling, and redundancy. As the workload gradually increases with growing amounts of grades and student lists that need to be attended, it becomes tedious on the part of the teacher to proficiently manage them in time for documentation and file submission to higher education authorities. As such, this paper aims to produce a workable computerized grading system that will address these issues.
1.1 Background of the Study Metropolitan Academy of Manila School is a small private school in Santa Ana, Manila. It was established four years ago and is utilizing the manual system in almost all phases of their school work. The school maintains a small staff of teachers and personnel as compared to its growing population. There are teachers handling as much as four different subjects, aside from being a class adviser and area coordinator. Majority of the teachers handle three different grade levels.
Metropolitan Academy of Manila- School uses the manual way of computing grades and adding information or records of both students and professors. The process entails a lot of effort and by computing and storing of data manually the process is prone to error especially for the professors who handle two or more classes. By using the manual way of computing and storing data, being prone to error is possible and just by a single mistake, repeating the process may be required. Type text Page 3 Developing acomputerized grading system for Metropolitan Academy of Manila would makethe task of recording and computing grades easier for the teachers. This will not only benefit the teachers of the school but will also benefit the students because of the improvement in the accuracy of calculations and in the proficiency and productivity of the teachers. 1.2 Statement of the Problem 1.2.1 General Problem How to create a Computerized Grading System for Metropolitan Academy of Manila. 1.2.2 Specific Problem To create a module that will display the student’s record.
Topromote automation awareness by reducing (if not eliminating) manual tasks. To avoid miscomputation of student’s grades.
To create a module that will automatically compute the student’s grade. 1.3 Statement of the Objectives 1.3.1 General Objectives The general objective of this study is to develop a Computerized Grading System for Metropolitan Academy of Manila. Type text Page 4 1.3.2 Specific Objectives To create a module that will record the student’s name, grade level and section. To create a module that will record the student’s grade for quizzes, recitation, project, and quarterly exam.
To create a module that will compute the student’s quarterly grade based on inputted data. To create a module that will secure and maintain the integrity of data. 1.4 Significance of the Study The computers provide convenience to its user through the easier and faster way of recording information. Population of students in almost all- educational institution is rapidly increasing so great demand in teaching force is also becoming higher. Grading System is a very important aspect of a school’s operations and goals. The students are graded to measure their performance and knowledge in every grading period.
Teachers spend massive time to accurately compute the grades of the students using their calculators, and, in earlier times, teachers manually solve grades using paper and pen. The basic objective of a grading system is to communicate to parents a periodic evaluation summarizing significant factors of the student’s adjustment in the total education program. The cumulative purpose of the grading system is to supply the parent a composite statement of educational process in a specified period of time for the student in selected areas of learning.
Type text Page 5 Acomputerized grading system for Ministry Catholic School will provide a marked improvement in the way teachers record and compute for the grades of students. The study will be a great help to the following: Faculty Teachers Teachers would be able to record and compute for the grades of their students faster thereby lessening their workload and providing them with added time to attend to other functions. This in turn would improve their efficiency as teachers.
School Administrators School Administrators no longer have to re-compute the grades of each student to check on their accuracy. Reports such as grading sheets and class records can be submitted on time. Students Students can now look forward to better lessons since their teachers would have added time to prepare for them their lesson plans. 1.5 Scope and Limitation Scope: Can view the students records Can compute the students grades The system is password protected. Type text Page 6 Limitations: The system cannot print the student’s grades. The system is cannot be viewed online.
The system has no password recovery. 2.0 Methodology of the Study The Fourth Generation Technique (4GT) is based on NPL that is the Non- Procedural Language techniques. Depending upon the specifications made, the 4GT approaches uses various tools for the automatic generation of source codes. It is the vital tool which uses the non-procedural language for Report generation, Database query, Manipulation of data, Interaction of screen, Definition, Generation of code, Spread Sheet capabilities, High level graphical capacity etc. Like any other models used, the 4GT approach requires the requirement analysis step.
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Once the requirement analysis is done upto the expectations, its translation into the operational prototype begins. The most important phase in the 4GT approach is the customer developer approach, all the major decisions regarding the implementations, costs and functioning of the system is taken in this phase.
The Fourth Generation Technique (4GT) is usually successful in implementing smaller applications as we can easily switch from the requirement analysis phase to the implementation phase. Prototypes of any applications can be easily developed with the help of the 4GT approach. This prototype helps the clients to give a rough idea of how the system will look when it is done.
The 4GT model is very useful approach in small projects but it is not a dominant approach for large software development. Type text Page 7 3.0Data Gathering Procedure and Output Requirement Gathering Requirement gathering is usually the first part of any software product. This stage starts when you are thinking about developing software. In this phase, you meet customers or prospective customers, analyzing market requirements and features that are in demand. You also find outif there is a real need in the market for the software product you are trying to develop. In this stage, marketing and sales people or people who have direct contact with the customers do most of the work. These people talk to these customers and try to understand what they need.
A comprehensive understanding of the customers’ needs and writing down features of the proposed software product are the keys to success in this phase. This phase is actually a base for the whole development effort. If the base is not laid correctly, the product will not find a place in the market.
If you develop a very good software product which is not required in the market, it does not matter how well you build it. You can find many stories about software products that failed in the market because the customers did not require them. Design Strategy Design strategy Is a discipline which helps firms determine what to make and do, why do it and how to innovate contextually, both immediately and over the long term. This process involves the interplay between design and business strategy, forming a systematic approach integrating holistic-thinking, research methods used to inform business strategy and strategic planning which provides a context for design. While not always required, design strategy often uses social research methods to help ground the results and mitigate the risk of any course of action. The approach has proved useful for companies in a variety of strategic scenarios.
Type text Page 8 Implementation Implementation is the realization of an application, or execution of a plan, idea, model, design, specification, standard, algorithm, or policy. An implementation is a realization of a technical specification or algorithm as a program, software component, or other computer system through programming and deployment. Many implementations may exist for a given specification or standard. For example, web browsers contain implementations of World Wide Web Consortium-recommended specifications, and software development tools contain implementations of programming languages.
Testing Testing can never completely identify all the defects within software. Instead, it furnishes a criticism or comparison that compares the state and behavior of the product against oracles—principles or mechanisms by which someone might recognize a problem. These oracles may include (but are not limited to) specifications, contracts, comparable products, past versions of the same product, inferences about intended or expected purpose, user or customer expectations, relevant standards, applicable laws, or other criteria. A primary purpose of testing is to detect software failures so that defects may be discovered and corrected. Testing cannot establish that a product functions properly under all conditions but can only establish that it does not function properly under specific conditions. The scope of software testing often includes examination of code as well as execution of that code in various environments and conditions as well as examining the aspects of code: does it do what it is supposed to do and do what it needs to do. In the current culture of software development, a testing organization may be separate from the development team.
There are various roles for testing team members. Information derived from software testing may be used to correct the process. Type text Page 9 4.0 The Existing System The current data base used by the Metropolitan Academy of Manila is Microsoft Office Excel 2010. Their method is traditional for recording, computing and updating student files. Everything they do is manually encoded. 4.1 Company Background.
Type text Page 10 Metropolitan Academy of Manila (MAM) is a religious, non-stock, non- profit educational institution founded in August 1996 in Sta. It is supervised and operated by One Body Christian Church and Ministries.
Metropolitan Academy of Manila (MAM) offers pre-elementary, elementary and high school levels to qualify students without discrimination and prejudice as to religious affiliations and family background. The school’s guiding vision is focused on Ministering to the total person of the students attaining Excellence in Academic and Christian Education and Spiritual Maturity to cope with the Christian mandate of world evangelization. It is their Mission to instill the Authentic Christian identity among students, educate and train them in the ministering of the Lord Jesus Christ, commitment to God and service to our country and fellowmen.
Everyone in the school are all willing to help and pray for the general welfare of each family and the community at large and bring the message of peace and reconciliation among men in all walks of life. Complementing the school’s desire to teach each student the fear of God and respect for authority and elders are the team-oriented organization of Faculty Teachers, Staff, Administration and Board of Trustees sensitive and responsive to needs and changes relevant to the institutional aims. At present, the school employs a total of twenty (28) teaching and non- teaching personnel and is catering to an average yearly enrollment of seven hundred (700) students. As an institution being supervised by One Body Christian Ministries (OBCM), the school maintains very affordable tuition fees that are suitable to average to low income families. Due to their limited funds, the school maximizes its workforce to attend to every student needs that results to overloaded teachers and school personnel. Type text Page 11 Although the school has a handful of computers donated to them, they still use the traditional way of maintaining files and records that are all manually done. 4.2 Description of the System The current system being implemented by Metropolitan Academy of Manila is the traditional method of recording, calculating, and maintaining student grades and records.
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Everything is done manually. Student information is written on paper forms during enrollment.
The registrar prepares a list of official enrolled students and gives copies to the principal and to the teachers. The teachers write down the names of the students in their class records for every subject and section he or she is handling and enters the rating of the students for every grade component. The teachers manually compute the grade of the students using a calculator and submit their class records to the principal for checking. The principal checks the grades one by one and if errors are found, the class record is returned to the teacher, who re-computes the grade and submit it again to the principal for checking. Correct and verified grades are then given back to the teacher to be submitted to the registrar who prepares the students’ report cards.
This type of system is very tedious and takes along time. Manually calculating, checking and re-computing the grades of students are very difficult and are very prone to human errors. Added to this is the money being spent by the school for paper files and forms, cabinets and other things needed to store student data and records. Type text Page 12 SUBJECT GRADE COMPONENTS SUBJECT GRADE COMPONENTS RATING 4.3 Data Flow Diagram 4.4 Data Dictionary Class Record / Grading Sheet – a written document consisting of student names, and their grades for each grade component Grade – numeric equivalent of a student’s performance in subject or grade component. COMPUTE SUBJECT AVERAGE GRADE PRINCIPAL SUBJECT AVERAGE GRADE FOR CHECKING OFFICIAL LISTOF STUDENTSREGISTRAR TEACHER S T U D E N TERRONEOUSSUBJECT AVERAGEGRADE SUBJECTAVERAGEGRADESFOR RECORDING SUBJECT AVERAGE GRADES FOR RECORDING STUDENT REPORT CARD PARENTS CHECKSUBJECT AVERAGE GRADE ERRONEOUS SUBJECT AVERAGE GRADE SUBJECT AVERAGE GRADES FOR RECORDING.
Type text Page 13 Erroneous Subject Average Grade – Subject Grade Components that contain errors in calculations that are returned to the teacher for re- computation. Official List of Students – List of student names who are officially enrolled in the school for the current schoolyear. Registrar – the person in charge of recording and maintaining student information and grades. Student – a person who is officially enrolled for the current school year Student Report Card – a report given to the parents containing the grades of the student for a given quarter. Subject Average Grade – The grade of the student for the subject as computed by the teacher and that appears on the Student Report Card. It is determined by the sum of all ratings for the different grade components divided by the total number of grade components. Subject Average Grade for Checking – computed grades based on the different grade components to be checked by the Principal for accuracy.
Subject Average Grade For Recording – Student grades that have been checked and verified to be correct by the principal that is returned to the teacher for submission to the registrar who then records it on the student’s Report Card and Transcript of Records. Subject Grade Components – Activities undergone by a student in which he or she is rated by the teacher. Grade components are composed of the following:. Type text Page 14 Attendance – presence or absence of a student during class periods Seatwork/recitation – activities given by the teacher to be performed during class hours.
It can be oral (recitation) or written (seatwork). Quizzes - short test on topics previously discussed or given as assignments Periodical Exam – long test given at the end of every quarter covering topics discussed within the quarter. Subject Grade Components Rating – the mark or rating given by the teacher to the different subject grade components based on the performance of the student in these grade components. Teacher – A school faculty member who is teaching the subject, rates student’s performance on the different subject grade components, and computes for the subject average grade of the student. 4.5 Problem Areas With our research and interview with the staff of the Metropolitan Academy of Manila, We the proponents found out these problems on their manual system. Here are the following: Redundancy of work and data There is redundancy of work and data, particularly when it comes to the recording of the names of the students and in the checking of their grades.
The student’s list that is given by the Registrar has to be written by the teachers in their class records. This is done by every teacher for every subject the he or she is teaching and for every section he or she is. Type text Page 15 handling. If a teacher is teaching three subjects with the same section, then he or she has to write the names of the students three times, one for every subject handled. The principal has to manually re-compute the grades of the students just to make sure that these are correct before these can be submitted to the registrar.
Time spent in calculating and checking grades Grades are recorded and computed manually by teachers. This is a very tedious task and is very time consuming. The principal has to check each grade to make sure that no errors are committed in the computation.
If errors are found, it goes back to the teacher concern to make the necessary changes. It then goes back again to the principal for checking. This cycle continues until all the grades have been verified to be correct.
Accuracy of information Aside from being time consuming,manual method of recording and computing for the grades of the student is prone to human error. More often than not, teachers rush through deadlines in the submission of grades and because of this, the accuracy of the grades are affected. The principal still has to double check each grade to ensure its accuracy. 5.0 The Proposed System The ProposedSystem that we developed for Metropolitan Academy of Manila will be efficient in terms of time consuming, space and lessen the costs from their previous data base. Our proposed system has a security feature of which the admin and the teachers are the users by using the log-in form by typing the username and password. In general, our proposed system uses Microsoft. Type text Page 16 office 2010 for our database and Microsoft ExcelVBA as the programming language for our developed system.
5.1 System Overview The proposed system is developed using VBA Excel. It improves working methods by replacing the activities done manually with the computer- based system. By automating every activity of the manual system being employed by the school, work becomes easier and grades are computed accurately in less time. The proposed system is simple, interactive and has a very user- friendly interface such that even those with little or no knowledge about working with computers can easily operate it.
A welcome screen starts the program and the teachers log-in by entering their username and password. 5.2 Process Specification The proposed system is composed of three main modules, namely the registration module where pertinent student information are entered, the subject module, where the teacher enters the rating of the student for each grade component, and the grade computation module, where the grade of the student is calculated based on the inputted ratings for each grade component. After the teacher logs-in, the main menu is displayed containing three (3) options, namely, to enter student information, to enter student grades, or to view student information. The process begins with the entry of student information (module 1). This is where pertinent student data, such as student name, address, parents name, contact numbers, etc., are entered and stored in a student information database.
Type text Page 17 Using the data from the student information database, the teacher chooses a subject and enters the rating of the student in each grade component (module 2). The grades are stored in the subject’s database. The grades stored in the subject’s database are then retrieved and used in computing for the grade of the student (module 3). 5.2.1 Data Flow Diagram Student Grades Username Password Student Information Student Grade Component Rating Computerized Grading System DATA INPUT PROCESS INFORMATION OUTPUT PROPOSED SYSTEM BASIC DIAGRAM PROPOSED SYSTEM DATA FLOW DIAGRAM.
Type text Page 18 5.2.2 Data Dictionary Component Grade - the mark or rating given by the teacher to the different components scores, based on the performance of the student in these grade components. Component Scores – the scores obtained by the student in a particular subject component. Student Information – pertinent data about the student such as student’s name, address, birth date, parents’ name, etc. Student Information Database – the database where student information data are stored.
Subject Database – the database where the component grades and subject grade are stored. Subject Grade - The grade of the student for the subject resulting from the subject grade computation process.
Enrollment System v1.0 - Visual Basic, VB.NET Find Code::::::: Code Resources Enrollment System v1.0 Author: Website: Submitted: 1/5/2009 Version: VB 2008 Compatibility: VB 2008 Category: Databases Downloads: 21275 This is a complete enrollment system that you can use in recording a students information. I started working with this project using MS Access. You can benefit the use of a parent/child to grand child using a windows form and a datagridview in it. A must have features: 1.
Automatic loading of subject/course from Regular Load table in Student's Information form under the School Year & Course tab. A parameterized dataset in Student's Information form to search for lastname. A combobox, button and checkbox inside a grid. Regular Load masterfile. Advance reports using stored procedure. And a lot more.
I have provided a video tutorial so that questions will be minimize on this code. You can access it here: video-tutorial.html. To do list: 1.
Auto increment IDNo. Transcript of Records report - I hope somebody can help me of this report.
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